Ogłoszenie numer: 8587911, from 2023-10-10
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.
IOM has been active in Poland since 2002 under an agreement with the Polish government and conducts various migration programs, including activities supporting the integration of male and female migrants into Polish society. IOM in Poland implements projects aimed at the private sector to promote ethical recruitment, respect for the rights of migrants and migrant women as well as the elimination of forced labour from value chains and the prevention of human trafficking.
Programme Support Assistant
Location: Warszawa
Reference No.: PLSVN23-082
Job description
Context:
Working under the overall supervision of the Chief of Mission and direct supervision of the Programme Support Unit Coordinator (PSU), the successful candidate will be responsible for supporting the implementation and coordination of the Mission’s Programme Support processes which will include donor reporting, project development, Monitor & Evaluation strategies, methodologies, and contingency plans that respond to new and emerging contexts for IOM Poland.
Core Functions / Responsibilities:
- Support the PSU in compiling inputs for project development and other periodic requests from donors, partners and senior management, in coordination with programme units.
- Support programme managers and reporting officers in compiling donor and other periodic reports in line with agreed reporting schedules.
- Prepare necessary reports and disseminate them to relevant stakeholders, highlighting necessary follow-up actions as required.
- Gather programme information and data relevant to the mission for external and internal publication, and provide general and administrative contribution to the drafting of project proposals, concept notes and other key documents in line with mission’s priorities.
- Support the PSU Coordinator to develop, train and mentor junior staff of the unit along with succession planning where possible.
- Support the PSU Coordinator to train and guide the staff of the programme units on results-based reporting.
- Support the Media and Communication and the Monitoring and Evaluation (M&E) units to document the progress and activities of on-going projects, such as capturing case stories for donor reports, the mission website and newsletters based on M&E activities in the project sites.
- Collaborate closely with the M&E team/Officer in the development of key project indicators, in line with the mission’s strategy.
- Facilitate the gathering of project teams’ feedback and challenges, and draft lessons learned for programme development, in close collaboration with the M&E Officer.
- Contribute to the drafting of talking points and briefing notes for PSU coordinator, senior management and programme teams.
- Support and coordinate periodic field visits for donors and partners.
- Utilize IOM systems such as PRIMA efficiently, ensuring all projects are accurately reflected and updated in a timely manner.
- Undertake duty travel related to PSU activities as required and perform any other duties as may be assigned.
Requirements
Required Qualifications and Experience
Education
- High school degree/certificate with five years of relevant work experience; or
- University Degree from an accredited academic institution in Social Science/Public Relation/Economics/Development Studies/ International Relations or other relevant disciplines with three years experience.
Experience and Skills
- Experience in project development and project management, drafting of reports and briefing notes.
- Strong coordination, negotiation, mobilizing and facilitation skills.
- Strong verbal and written communication skills.
- Experience of utilizing online platforms or databases.
- Experience organizing training programs and similar events an advantage.
- Experience in liaising with partner organizations, national and international institutions an advantage.
- Must be proficient with MS Office, including writing word documents and utilizing excel.
- Experience working for NGOs, Government or International institutions an advantage.
- Familiarity with humanitarian and/or transition assistance programming an advantage.
Languages
Fluency in Polish and English (oral and written) is required.
Required Competencies
IOM’s competency framework can be found at this link: https://hrhandbook.iom.int/system/files/policies/GE001EN.pdf
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: demonstrates willingness to take a stand on issues of importance.
- Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other:
IOM is committed to a diverse and inclusive environment.
This post is subject to local recruitment. Only those holding a valid residence and work permit for Poland will be eligible for consideration.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
At the time of recruitment, all candidates must disclose any known relative or spouse who works for IOM. Candidates may also be requested to provide documentary evidence of academic degree(s), professional licenses, and proof of no criminal records as relevant to the requirements of the position advertised.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
Please add the following clause: I agree to the processing of my personal data for the needs necessary in the recruitment process.