Project Assistant in Equipment and Logistics Division

The successful candidate will provide administrative and operational support for project management activities, including financial and organizational aspects.

• Supporting teams in the coordination and management of projects;
• Coordinating and monitoring document workflows, contracts, notes, letters, reports and following up on related actions;
• Preparing and monitoring financial commitments, invoices, payment records and bank statements and other documentation;
• Preparing and processing procurement requests and reimbursement claims in accordance with applicable financial procedures;
• Preparing statistical data, reports, tables, charts and graphs;
• Tracking team working hours and processing expense reports.

• Education related to one of the following fields: administration, finance, information management, public relations, event organization, office logistics, project management;
• Minimum 2 years of experience in project management or project support;
• Advanced knowledge of MS Office (Excel, Word and Outlook);
• Very good command of written and spoken English (minimum B2 level);
• High level of accuracy and attention to detail;
• Ability to handle confidential information with discretion;
• Knowledge of the EU financial regulatory framework;
• Experience in information and business management, finance, public procurement or accounting will be an advantage;
• Experience working with databases and Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher will be an asset;
• University degree in Journalism, Economics or Languages will be a strong asset.

• Employment based on a Polish employment contract (temporary employment),
• Competitive market remuneration,
• Opportunity to work in an international and multicultural environment,
• Professional experience within a respected European organization.