Polska spółka będąca częścią międzynarodowej firmy z USA, poszukująca specjalisty do zarządzania księgowością, płacami i administracją HR.
Senior Payroll, HR Administration & Accounting Specialist
Miejsce pracy: Warszawa
Key Responsibilities:
- HR Administration, Payroll & Personnel Documentation
- Maintain employee personnel files (akta osobowe) in line with Polish legal requirements
- Prepare employment contracts, civil law agreements, B2B agreements, and other HR-related documents
- Administer employee lifecycle documentation, including onboarding, employment changes, and offboarding
- Handle employment processes for foreign nationals, including preparation and coordination of all required documents and formalities related to their legal employment in Poland
- Calculate payroll, benefits, and other employee-related payments
- Prepare and submit declarations and reports to ZUS, Urząd Skarbowy, and GUS in the scope of payroll and personnel administration
- Ensure timely and accurate processing of salaries, taxes, social security contributions, and other mandatory employee-related charges
- Support employees and managers with HR and payroll-related questions
Statutory Compliance & External Reporting
- Prepare and submit required HR and payroll documentation to public institutions and other external parties
- Act as the local point of contact for ZUS, Urząd Skarbowy, GUS, PIP, external providers, and auditors in the scope of HR administration and payroll
- Monitor statutory deadlines and reporting requirements related to employment, payroll, and personnel documentation
- Maintain complete and audit-ready HR and payroll documentation for inspections, audits, and internal controls
- Support internal reporting and information requests from the US parent company in the scope of HR administration and payroll
- 5+ years of experience in payroll, HR administration, personnel administration, or a similar role
- Experience independently managing local payroll and HR administration processes
- Experience working in a Polish spółka z o.o.
- Experience in employing foreign nationals and preparing all required documents and formalities related to their legal employment in Poland
- Experience in a small or mid-sized organization is preferred
- Experience in an international company is a strong advantage
- Good Practical Knowledge Of Polish labour law
- Payroll and personnel administration
- Personnel documentation standards and employee records management
- Statutory reporting requirements related to payroll and employment for a Polish legal entity
- Regulations and documentation requirements related to the employment of foreign nationals in Poland
- Cooperation with Polish public institutions
Skills
- Strong attention to detail and a high level of accuracy
- Ability to work independently and take ownership of local HR administration and payroll processes
- Strong organizational and documentation management skills
- Ability to coordinate effectively with external providers, public institutions, and internal stakeholders
- High level of confidentiality and professionalism in handling employee data
Systems - Experience with NetSuite and/or Comarch ERP Optima is an advantage
Languages
- Polish — professional working proficiency
English — professional working proficiency