Grupa Staff Partners to sprawdzony dostawca usług w obszarze nowoczesnego i efektywnego zarządzania zasobami ludzkimi.
Nr licencji Ministerstwa Pracy: 386/3
For our Client - FRONTEX European Border and Coast Guard Agency we are looking for:
Asystent Administracyjny / Asystentka Administracyjna z językiem angielskim
Location: Warszawa
Reference Number: AAF/10/2019
>
General tasks for administrative assistant:
- to ensure administrative support in administrative procedures;
- to co-ordinate the document flow and assist in archiving;
- to draft notes, letters, reports and follow up;
- to carry out data entry and support an administration of electronic databases;
- to support in preparation and evaluation of internal training;
- to assist at meetings, drafting minutes where necessary;
- to assist in correspondence, missions and agenda management;
- to arrange meeting venues, (optionally hotels or flights booking);
- to support the preparation and follow-up of financial commitments related to the specific activities of the designated Division
- to assist in the financial monitoring;
- to file invoices, payment records and bank statements;
- to assist in preparation and follow up of financial documents;
- to prepare procurement requests, drafts of reimbursement claims and other relevant financial documents in line with the financial rules in place;
- to verify supporting documentation attached to claims, invoices and requests for payments;
- to provide assistance in preparation, implementation and monitoring of contracts;
- to support project team in management of projects;
- to provide statistical data (tables, graphs and charts)
- to support in drafting reports in various areas
- to track and report team hours and file expense reports;
- to perform basic administrative tasks as copying, scanning, etc.
Essential requirements:
Education:
- successfully completed secondary education related to the business needs.
Work experience:
- at least 1 year of professional experience in the specific area depending on the business needs.
Computer skills: - very good skills in the main MS Office software (Word, Excel, Outlook).
Language skills: - very good command of both written and spoken English (at least B2)
Advantageous criteria:
Education:
- depending on the business needs, the following criteria are considered advantageous:
university degree in the field of business administration, finance or economics;
knowledge of the EU financial regulatory framework;
additional education related to asset management;
university degree in public relations, journalism or languages;
Work experience:
- depending on the business needs, the following criteria are considered advantageous:
- previous experience in administrative and financial support tasks;
- experience in information management;
- experience in finance and business management, public procurement or accounting;
- experience in supporting project management;
- support in organization of press and outreach events;
- proofreading and editing, text formatting and graphical files, knowledge of publishing workflows;
- experience in assisting in organization of meetings and events in an international or multilingual context.
Computer skills:
- knowledge and experience in working with databases.
- experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.
Language skills:
- knowledge of other EU language
Personal:
- high level of responsibility and ability to take initiative;
- very developed level of service orientation;
- ability to work under pressure and experience in organizing work and prioritizing accordingly;
- ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- strong sense of accuracy and attention to detail;
- high level of discretion and ability to handle confidential matters;
- proven organizational skills
- high level of service orientation;
- ability to learn new skills and software
- ability to work in a team.
- contract of employment
- daily remuneration: 51.23 EUR net
- opportunity for development and promotion
- work with professionals
Poznaj
Staff Partners
Grupa Staff Partners to sprawdzony dostawca usług w obszarze nowoczesnego i efektywnego zarządzania zasobami ludzkimi.
Współpracę z Klientem opieramy na budowaniu partnerskich relacji, rzetelnej obsłudze i przejrzystej ofercie cenowej.
Od początku 2003 roku naszą działalność skupiamy na skutecznych rekrutacjach, elastycznej pracy tymczasowej i profesjonalnej obsłudze kadrowo-płacowej.
Nasze usługi realizowane są przez zespół specjalistów z wieloletnim doświadczeniem w swoich dziedzinach, gwarantujący indywidualne podejście do każdego projektu.
Kompleksowość oferty Staff Partners pozwala naszym Klientom skupić działania na realizacji celów strategicznych dzięki powierzeniu tematyki kadrowej w ręce naszych ekspertów.