Your role
Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? We’re looking for someone like that who can provide administrative support to General Manager for Wroclaw branch of UBS BSC Poland. You’ll:
- coordinate official business visits and events for main stakeholders and employees (Town Halls, Open Days etc.)
- being responsible for negotiation with vendors
- manage and coordinate travels for General Manager, organize bookings, prepare travel documentation (processing invoices, expenses and reimbursements)
- coordinate calendar for General Manager including setting the meetings, ensuring the acceptances and keeping bookings up-to date, taking account of complex diaries and global time-zone differences
- be a focal point for UBS Senior Management stakeholders
- prepare high standard presentations for a range of situations, including coordinating the production of relevant management information and other inputs
- organize and participate in Management Board Meetings including meeting minutes preparation
- answer calls and support communication channels
Your team
You’ll be working in the Executive Assistance team that provides support to various functions and countries. Your main responsibility will be to support the General Manager for Wroclaw branch of UBS BSC Poland.
Your experience and skills
You have:
- at least 2 years of experience in international environment, preferable experience in administration
- demonstrated very good knowledge of MS Office in particular MS Excel, MS Word and MS PowerPoint
- good knowledge of MS SharePoint
- excellent communication skills and ability to work in the team
- ability to prioritize own workload on a daily basis
- strong analytical and numerical skills
- ability to juggle multiple priorities in fast paced environment
You are:
- graduate educated with an interest in developing your career in financial organization
- a strong written and verbal communicator, comfortable interacting with colleagues at all levels
- incredibly organized, with an innate sense of how to prioritize
- fluent in written and spoken English
- trustworthy and with strong sense of ownership
- open, fast learner, willing to learn and teach others and develop within the role
- able to work flexible hours, when needed
Take the next step
Are you truly collaborative? Succeeding at UBS means respecting, understanding and trusting colleagues and clients. Challenging others and being challenged in return. Being passionate about what you do. Driving yourself forward, always wanting to do things the right way. Does that sound like you? Then you have the right stuff to join us. Apply now.
Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.