Junior People & Culture Administration Specialist

People & Culture Administration Specialist role is to provide guidance and timely advice on procedures, processes, and document flow related to personnel administration. Process employee data and properly execute P&C administration process including personnel documents tracking, collection, verification, archiving etc.

• Competitive pay and attractive annual bonus
• Creating new business structures for Global Business Center Complex environment of working with multiple stakeholders
• On-going development opportunities in multinational environment, wide variety of projects, ambitious goals and independence in achieving them. Promoting from within culture
• Freedom with responsibility (we trust your competencies, ability to manage your time and your scope of work)
• Lot of flexibility in terms of work arrangements (work from office or from home)
• Private medical care (various options to choose) and life insurance
• Employee pension and savings programs
• JTI Family Leave Benefit – including extended paid paternity leave and fully paid maternity leave
• Multisport card, foreign languages classes
• Wide variety of trainings, webinars and professional courses on our e-learning platforms, including sponsored certification programs (for employees fulfilling the admission criteria)
• Modern office with traditions (Art Norblin Factory) in convenient location, equipped with a library, mindfulness zone, spacious kitchen, garden terrace, massage chairs and underground bicycle parking
• Working in a diverse and inclusive organization of 33 different nationalities

• Create employee folders, maintain employee files and archive employee documentation. Ensure accuracy, data privacy, integrity and confidentiality. Execute data audit
• Answer employee queries related to employment relation and separation, employee documentation, working time, parental leaves etc.
• Coordinate the contract termination process by liaising with P&C Business Partner, Manager, IT and Employee, to support the smooth separation
• Support parental leaves (maternity, paternity, family leave etc.) by responding to employee questions related to requesting/returning from such leaves and consulting them on the document flow. Review, suggest corrections and store documentation related to parental leaves
• Track data on employee contracts, promotions, salary deductions, occupational medicine referrals, medical certificates etc., and liaise with P&C delivery teams to share and update information
• Conduct a monthly audit of submitted overtime work requests and flag irregularities related to those
• Assist with local P&C reporting, including ad-hoc reports
• Create P&C requests in the ticketing system also on behalf of inactive employees
• Support of employee documentation digitalization project

• University degree. A degree in business administration, management, human resources, and psychology will be a plus

• Familiarity with polish labour law will be a strong advantage, but at least interest in that area is required
• Fluency in English
• Working knowledge of MS Office (Excel, PowerPoint, Word, Outlook)

• A strong work ethic that you can role model as a part of the local P&C team
• A sense of responsibility and full ownership of the tasks and projects that you are entrusted with
• Reliable team player with a positive mindset
• Diligent, patient and empathetic