Buro Happold, established in Poland in 1997, offers the full range of integrated engineering and sustainability consulting services for the built and natural environment and currently employs over 80 engineers and consultants in Warsaw office. We deliver technically robust, effective, economic and future proof solutions to help our clients achieve the best business results for their projects. As part of Buro Happold’s global network of offices, our team delivers projects in Central and Eastern Europe, Russia as well as other regions.
We are currently looking for
Office Assistant
Location: Warsaw
Key Responsibilities
- Reception: answering calls, taking messages, greeting guests, group absence calendar management
- Documents and correspondence distribution
- Maintaining the conference rooms schedule & providing tea, coffee, snacks for meetings
- Liaison with couriers, stationary suppliers, post & copying companies with focus on cost optimization
- Travel management: hotels, trains, flights booking meeting the best quality & value criteria, authorization process and maintaining costs spreadsheet
- Submitting/collecting the company/staff documents from the tax office, national insurance office, criminal record office, visa applications
- Issuing office access passes for new employees
- Admin support for the group and Group Coordinator: miscellaneous translations, binding, photocopying, scanning documents, typing and support during the project issues
- Assisting with archiving
- Support in organizing company social events
- At least 1 year administrative assistant experience
- Academic or college degree or working towards it
- Strong verbal and written communication English skills (daily work with English native speakers)
- Good level of computer literacy
- Excellent organisational skills
- High level of teamwork and communication
- Ability to work effectively under pressure
- Strong attention to detail
- Work in an international and friendly environment
- Skills development through diverse work assignments
- Attractive benefits package
