Senior HR & Payroll Specialist

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 9,100 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

We are looking for a Senior HR & Payroll Specialist to join our team in Warsaw or Katowice to perform a variety of payroll activities for allocated, relatively complicated clients.

Key Responsibilities:

Operations

• Ensuring all paperwork is filed on time and accurately with the relevant Polish authorities (ZUS, PIT, PFRON, GUS)
• Preparation of banking payroll file to be uploaded to the banking system for payment
• Responsible for all range of payroll/HR activities determined in the scope of service for allocated clients
• Submitting all output and reports for clients to Manager for approval
• Consulting with Manager difficult and non-standard payroll issues
• Signing the respective documents/tax returns/payments in line with the given power of attorney
• Any other tasks aligned with the individual competences and area of expertise, assigned by the Manager or HoD

Compliance

• Identifying out-of-scope service and providing respective information to the Manager
• Identifying errors or missing documentation provided by the client
• Reviewing the banking payroll file prior uploading to the banking system for payment
• Responsible for reviewing and controlling agenda for allocated clients
• Reviewing clients’ payrolls and identifying errors
• Being proactive and using initiative to clarify issues, identify savings and efficiencies for the clients and processes within a Team, proactively sharing the best practices
• Keeping up to date with changes in payroll and labour legislation
• Working in compliance with all company procedures and related standards of work

Customers

• Attending the operational meetings with clients representatives
• Providing information to client on time to ensure clients’ staff is paid in the defined period
• Providing services mainly to medium-size and large-size clients under minimum supervision
• Making sure that the client is sending necessary information on time and in correct format
• Responsible for the preparation of reports and statistics and other required output for allocated clients
• Communicating with the client regarding wide range of operational issues

People

• Giving instructions to Trainees and Assistants on their basic tasks (such as: records keeping and entering data into the system) and supporting them in more complex tasks
• Providing internal trainings and sharing knowledge with other members of the team
• Providing support in professional development and onboarding of band 1 & 2 employees
• Supporting Specialists if necessary
• Acting as a Deputy of the Manager, in case of Manager’s absence formally allocated for each client
• Providing trainings to Trainees/ Assistants/ Junior Specialists
• Determining the training needs for team members

Key Requirements:

• At least 5 years of experience in HR and payroll area
• At least 3-5 years of experience in calculation of salaries
• Experience in outsourcing industry is an advantage
• Bachelor or Master degree (preferably in administration, economics, management, law or related field)
• Very good knowledge of labor law and social security
• Advanced knowledge of MS Office
• Previous working experience with payroll software
• English at minimum level of B2 with knowledge of technical vocabulary

• Private medical care
• Life insurance co-financing 
• Free Business English classes in the office 
• Access to online foreign languages learning platform - GoFluent 
• Flexible working hours 
• Co-financing of tickets for sports activities 
• Social fund with holiday allowance 
• Pre-paid (lunch) card 
• Reliable support in achieving your own professional goals.