Embassy Officer/ Personal Assistant to the Ambassador

Job description

The post will commence on 2 January 2018.

Working as part of a small but very busy team, the successful applicants’ duties will include:

• Management of agendas

• Translation of documents into and from English and Polish

• Preparation for cultural and other events, as well as high level visits

• Attendance at briefings/meetings from time to time, and reporting

• Preparation of briefs

• Updating Embassy contacts databases

• Assisting with correspondence and general administrative work

• Other duties that may be assigned from time to time

Requirements

Qualifications:

• Master’s degree preferably in International Relations, European Politics, History, Public Administration or English Philology (or at least a Bachelor’s degree)

Skills:

• Excellent writing, research and communication skills
• Excellent interpersonal skills
• Ability to organise time, work independently, coordinate and prioritise multiple tasks, follow directions and complete tasks in an effective manner
• Strong computer skills and proficiency in using Microsoft Office applications
• Proficiency in social media
• Ability to work under pressure, meet deadlines and availability to work after office hours when necessary

Language Requirements:

• Strong English language skills - both oral and written
• Native Polish speaker (preferable)

Other Requirements:

• Genuine knowledge about the Polish political system and a strong interest in EU affairs
• Knowledge and interest about Maltese history, culture and politics will be considered an important asset

We offer

Terms, Conditions, Entitlements and Benefits of Employment

• This is a “Locally Engaged Post” in Poland.
• The post carries no entitlement to establish status in the Civil Service of Malta. This post is a “temporary un-established position”.
• The post is for full time employment on the basis of a weekly attendance of not less than 40 hours with, at times, after-office-hours duties.
• The vacancy will be subject to a probationary period of 6 months.