Administrator of Front Desk Department

Answering and forwarding phone calls

Work with internal and external correspondence, negotiating with delivery service

Distributing received documents to appropriate departments

Meeting guests and organization of the guest visit to the Luxoft Office (Ordering passes for guests)

Managing conference and meeting rooms

Organization of meetings, conferences, trainings and seminars

Organizing coffee-breaks during meetings, trainings, seminars and other events

Approving and ordering of necessary office products and stationery

Restaurant bookings, taxi arrangements for employees from other locations, guests, top management of the company and delegations

Directing visitors by maintaining employee and department directories, giving instructions

Maintaining individual records of the employees in the Enterprise Directories at Lux Town

Organization of meetings, conferences, phone calls, Skype calls, video conferences

Work with the Bank and Insurance company - ordering of policies, resolving small issues and problems

Helping expats with relocation/onboarding process for new employees

Coordination of the administration and technical support of the building

Preparing expense reports of travel and other expenses

Assisting all departments in resolving day to day issues

Sending information letters to all employees of the office/location

Support other departments/projects that do not have assistants in the staff