Together we develop medicines, offering a new hope to patients suffering from serious diseases. We create a passionate and friendly workplace environment. Join us!
As an Associate you will provide administrative and coordinating support to the Program Team and the Development PMO within different program management areas.
You will take responsibility for all administration duties, information organisation and document control related to the program and will act as a liaison between the program(s), the development PMO and the company via a standardized program information flow. Program Associate do help the managers with ensuring a robust channeling of program information stream between the programs, the development PMO and the reporting applications.
We are open to ‘career’ program associates with experience as well for ‘new-comers’ using this as a step-up willing to make career steps in biotech management and industry.
- Organizing and servicing Program meetings (PTMs, Decision-Gate meetings, PDRB and Deep-dives meeting) and producing agendas and taking minutes.
- Follow-up on Program action items and overarching program-specific tasks.
- Ensure flawless and timely updates of the Programs into reporting tools (e.g. PPM tool Servicenow).
- Assist the development PMO in setting up and organizing clear output of Program team trainings, examinations, sessions (e.g. lessons-learned sessions, risk-opportunity sessions) and surveys.
- Support administratively program planning and ensure flawless updating of the planning tools (PPM tool Service Now, MS projects).
- Organize aligned approach and robust processing of different information over all Polpharma Biologics Development Programs with colleagues. Based on this, check and control proper and correct way of channeling program information, proper filing and flawless reporting of program team members.
- Utilize digital tools (i.e. MS office programs, PPM tool ServiceNow, MS project online, Power-Bi) to support clear dashboard reporting on programs planning.
- Bachelor’s in Business Administration/degree with focus on controlling is desirable or Pharmacy/Science/Biotechnology/Technical BSc with interest in Program/Project Management.
- PMP qualification or MBA are not essential, but considered as plus.
- At least 1 year of experience in industry (preferably Pharmaceuticals/Technical/Food).
- Good knowledge of MS Office; (especially Excel & PowerPoint), working with MS Project is a plus.
- Previous experience in Pharmaceutical industry/Biologics/Biosimilars is a major plus.
- Excellent oral and written communication skills.
- Business level in English, knowledge of Polish and/or Dutch is plus but not required.
- Strong administration skills: to be thorough and well organized, with an orderly mind.
- Strong interpersonal and presentation skills.
- The ability to work well with others as well as independently.
- Ability to prioritize and deliver against timelines, organizing your time and workload.
- Understanding how and willing to work internationally and across different cultures.