Luxoft is a global leader in high-end software development.
Luxoft is looking for talents with a passion for technology & ready to create original solutions. Once on board, you are invited to expand your knowledge & skills, offering you a continuous learning experience helping you stretch your potential.
So if you’re enthusiastic by the idea of accessing cutting edge technology & innovation to make an impact, why don't you join us?
Monitor and maintain office supplies inventory;
Review and approve office supply acquisitions;
Distributing received documents to appropriate departments
Meeting guests and organization of the guest visit to the Luxoft Office (Ordering passes for guests)
Managing conference and meeting rooms
Organization of meetings, conferences, trainings and seminars
Organizing coffee-breaks during meetings, trainings, seminars and other events
Approving and ordering of necessary office products and stationery
Restaurant bookings, taxi arrangements for employees from other locations, guests, top management of the company and delegations
Directing visitors by maintaining employee and department directories, giving instructions
Maintaining individual records of the employees in the Enterprise Directories at Lux Town
Organization of meetings, conferences, phone calls, Skype calls, video conferences
Work with the Bank and Insurance company - ordering of policies, resolving small issues and problems
Helping expats with relocation/onboarding process for new employees
Coordination of the administration and technical support of the building
Preparing expense reports of travel and other expenses
Assisting all departments in resolving day to day issues
Sending information letters to all employees of the office/location
Support other departments/projects that do not have assistants in the staff
- Practical experience:
- At least 2 of years of administrative and front office experience ;
- Knowledge of basic accounting and or data and administrative management practices and procedures;
- knowledge of business and management principles;
- international experience as a plus
- Language skills: German and English is required and must be fluent in one
- Education — higher school graduate;
- Business and financial awareness and effective records management techniques;
- Ability to produce an accurate business correspondence;
- Ability to maintain a variety of complex records and to prepare reports from such
records.
- Considerable interpersonal skills, including the ability to establish and maintain effective
working relationships with others.
- Knowledge of office work: Excellent command of Microsoft Office, particularly in Word, Excel and Outlook
- Highly motivated person
- Readiness to work in condition of multitask and dead line timeframes
The office administrator/ Front Office organizes and carries out all the administrative activities and tasks for ensuring that the office runs efficiently and should correspond to the following requirements